EXHIBITION CONDITIONS

All payments for participation should be paid in full, without exception prior to the opening date of the Exhibition. Failing which, the Organiser reserves the right to claim an additional 2% interest per month in addition to the participation fees from the Exhibitor. This will commence from the opening date of the Exhibition.

Cancellation of Exhibition Space Application Contract (ESAC) should be made in writing to the Organiser and will not be accepted/valid after 11th March 2004. OITE reserves the right to claim full money as per bookings made if cancellation is not done in writing as per stipulated cancellation date.

The agreement to exhibit is irrevocable by the Exhibitor and at its discretion the Organiser will agree to cancel the contract or refund any part of the payments already made.

Only products and company's names entered in the application form will be allowed to be displayed on the stand. No sub-letting or exchange of any part of the space applied for or Shell Scheme Service or Optional Stand Service, Electrical Items are permitted.

All bare space booked should be occupied through a mockup. A design of the mockup should be sent for approvals to the Organiser’s office one week from signing the agreement on or before three weeks of the opening date of the exhibition whichever is earlier & stall set-ups should be completed on or before 8 pm on 10th April 2004.

Stands/Space must be occupied by 8:00 am on 11th April 2004 otherwise the Organisers reserve the right to close the stand or re-let the space or deal with it any way they see fit and claim full amount as per bookings made.

Exhibitors are wholly responsible for the safety of their exhibits, employees, public and themselves before/during/after the Exhibition. Exhibitors are not permitted to conduct demonstrations using live fire or heated oil. The Organisers will not accept responsibility/liability for loss or damage whatsoever caused to any exhibit, property of any Exhibitor or the general public.

Exhibitors are not allowed to bring into the Exhibition area/stands any exhibit or any substance, which is liable to cause harm to the public or cause a fire or explosion. The Organisers may in their absolute discretion demand the removal of, or take steps themselves to remove, any such exhibit or substance at the Exhibitor's expense.

Except with the express written permission of the Organisers, only officially appointed contractors may be used for any electrical and stand building work, for supply of cranes or other lifting apparatus.

The Organisers shall not be held responsible for the loss or damage to any property of the Exhibitor or any person before/during/after the exhibition dates caused by theft, fire, defect in the Exhibition Hall (The Hall), storm, tempest, lightning, national emergency, national mourning, civil unrest, war, labour disputes, lockouts, explosions, acts of God and general cause of force majeure whether or not ejusdem generies with foregoing or any cause not within the Organisers control or for any loss or damages sustained in the event that the opening or holding of the Exhibition is cancelled, prevented, postponed or abandoned for any loss or damage to the basic Shell Scheme stand provided. Exhibitors are advised to take out an appropriate insurance cover for the purpose of indemnifying the Organiser as aforesaid and also cover themselves against all risks anticipated/associated with their participation and, more explicitly, in respect of those conditions herein for which the Organiser has expressed not to be responsible.

In no event shall the Exhibitor have any claim for damages of any kind against the Organiser in respect of any loss or damage consequent upon cancellation, breakdown prevention or postponement or abandonment of the Exhibition by reason of the happening of any of the events referred to in condition 10 otherwise the Hall becoming wholly or partially unavailable for the holding of the Exhibition for reasons which may be within or beyond the Organiser’s control and the Organiser shall be entitled to retain all sums paid by the Exhibitor or such part thereof as the Organiser shall consider necessary. If in the opinion of the Organiser by rearrangement or postponement of the period of the Exhibition or by substitution of another hall or building or in any other reasonable manner, the Exhibition can be carried out, these conditions shall be binding upon the parties except as to size and position as to which any modification or rearrangement shall be determined by the Organiser.

The Exhibitor shall hold the Organiser safe and harmless from all loss or damages suffered directly or indirectly arising out of any act or default or negligence of any servant, agent, employee, printer, publisher, service provider, advertising agency or subcontractor of the organiser.

All display, advertising exhibits and stand arrangements shall be appropriate to the subject matter of the Exhibition in the sole opinion of the Organiser and shall be tasteful and of a suitable high standard and shall not contravene or conflict with any moral or local custom and if in the opinion of the Organiser, the Exhibitor is in breach of this clause, the Organiser may direct the Exhibitor to rectify any such breach and the Exhibitor shall act immediately accordingly.

In the event of a breach of any conditions for participation or payment, the Organiser reserves the right in all cases to retain all monies paid by the Exhibitor and have a lien/retain all goods of the Exhibitor and at the discretion of the Organiser, auction or sell goods of the Exhibitor to recover the money due to the Organiser and recover further money from the Exhibitor as provided herein along with storage and transportation charges, legal and solicitor charges associated with the same.

An Exhibitor's manual will be issued to the Exhibitor containing detailed information/guidelines for participation in the Exhibition. All conditions and details contained therein are binding on all Exhibitors and appointed agents for the Exhibition and must be complied with, without exception.

All personal halogen lamps, spot lights used in the exhibition should be paid as per standard rates before installing failing which the organiser will confiscate it. All optional services items are available on cash basis only.

The Organiser cannot accept any complaint or claim against them unless submitted in writing two days after the closing of the Exhibition. Moreover, any theft claim which requires to be reported to official authorities by the organisers should be submitted in Arabic on the same day of the theft/claim along with relevant supporting details and insurance certificate.
 

SPONSORSHIP CONDITIONS

All payments for sponsorship/participation should be paid in full, without exception along with the Sponsorship Application Contract (SAC) failing which, the Organiser reserves the right to claim an additional 2% interest per month in addition to the participation fees from the Sponsor. This will commence from the date of this Contract.

No Cancellation of Sponsorship Application Contract (SAC) will be accepted once it is confirmed. OITE reserves the right to claim full money as per Sponsorship Application Contract (SAC) if the same is not already paid.

Only products and company's names entered in the application form will be allowed to be displayed on the stand. No sub-letting or exchange of any part of the space applied for or Shell Scheme Service or Optional Stand Service, Electrical Items are permitted.

All bare space booked should be occupied through a mockup. A design of the mockup should be sent for approvals to the Organiser’s office one week from signing the agreement on or before three weeks of the opening date of the exhibition whichever is earlier & stall set-ups should be completed on or before 8 pm on 10th April 2004.

Stands/Space must be occupied by 8:00 am on 23rd February 2004 otherwise the Organisers reserve the right to close the stand or re-let the space or deal with it any way they see fit and claim full amount as per bookings made.

Sponsors are wholly responsible for the safety of their exhibits, employees, public and themselves before/during/after the Exhibition. Sponsors are not permitted to conduct demonstrations using live fire or heated oil. The Organisers will not accept responsibility/liability for loss or damage whatsoever caused to any exhibit, property of any Sponsor or the general public.

Sponsors are not allowed to bring into the Exhibition area/stands any exhibit or any substance, which is liable to cause harm to the public or cause a fire or explosion. The Organisers may in their absolute discretion demand the removal of, or take steps themselves to remove, any such exhibit or substance at the Sponsor's expense.

Except with the express written permission of the Organisers, only officially appointed contractors may be used for any electrical and stand building work, for supply of cranes or other lifting apparatus.

The Organisers shall not be held responsible for the loss or damage to any property of the Sponsor or any person before/during/after the exhibition dates caused by theft, fire, defect in the Exhibition Hall (The Hall), storm, tempest, lightning, national emergency, national mourning, civil unrest, war, labour disputes, lockouts, explosions, acts of God and general cause of force majeure whether or not ejusdem generies with foregoing or any cause not within the Organisers control or for any loss or damages sustained in the event that the opening or holding of the Exhibition is cancelled, prevented, postponed or abandoned for any loss or damage to the basic Shell Scheme stand provided. Sponsors are advised to take out an appropriate insurance cover for the purpose of indemnifying the Organiser as aforesaid and also cover themselves against all risks anticipated/associated with their participation and, more explicitly, in respect of those conditions herein for which the Organiser has expressed not to be responsible.

In no event shall the Sponsor have any claim for damages of any kind against the Organiser in respect of any loss or damage consequent upon cancellation, breakdown prevention or postponement or abandonment of the Exhibition by reason of the happening of any of the events referred to in condition otherwise of The Hall becoming wholly or partially unavailable for the holding of the Exhibition for reasons which may be within or beyond the Organiser’s control and the Organiser shall be entitled to retain all sums paid by the Sponsor or such part thereof as the Organiser shall consider necessary. If in the opinion of the Organiser by rearrangement or postponement of the period of the Exhibition or by substitution of another hall or building or in any other reasonable manner, the Exhibition can be carried out, these conditions shall be binding upon the parties except as to size and position as to which any modification or rearrangement shall be determined by the Organiser.

The Sponsor shall hold the Organiser safe and harmless from all loss or damages suffered directly or indirectly arising out of any act or default or negligence of any servant, agent, employee, printer, publisher, service provider, advertising agency or subcontractor of the organiser.

All display, advertising exhibits and stand arrangements shall be appropriate to the subject matter of the Exhibition in the sole opinion of the Organiser and shall be tasteful and of a suitable high standard and shall not contravene or conflict with any moral or local custom and if in the opinion of the Organiser, the Sponsor is in breach of this clause, the Organiser may direct the Sponsor to rectify any such breach and the Sponsor shall act immediately accordingly.

In the event of a breach of any conditions for sponsorship/participation or payment, the Organiser reserves the right in all cases to retain all monies paid by the Sponsor and have a lien/retain all goods of the Sponsor and at the discretion of the Organiser, auction or sell goods of the Sponsor to recover the money due to the Organiser and recover further money from the Sponsor as provided herein along with storage and transportation charges, legal and solicitor charges associated with the same.

An Exhibitor's manual will be issued to the Sponsor containing detailed information/guidelines for participation in the Exhibition. All conditions and details contained therein are binding on all Sponsors and must be complied with, without exception.

All personal halogen lamps, spot lights used in the exhibition should be paid as per standard rates before installing failing which the organiser will confiscate it.

The Organiser cannot accept any complaint or claim against them unless submitted in writing two days after the closing of the Exhibition. Moreover, any theft claim which requires to be reported to official authorities by the organisers should be submitted in Arabic on the same day of the theft/claim along with relevant supporting details and insurance certificate.